What is Customer Service Software?

Customer service software can be used by enterprises to build profitable business relationships with their customers to ensure steady revenue generation. You can place your customers in convenient categories based on their shopping habits, order histories, social mentions, feedback and other criteria. Another advantage is you can get insightful information about your customers from your communications with them on multiple channels such as phone, email, and social media. Customer service software offers more benefits by helping you to track prospects, carry out loyalty campaigns, and build a sales funnel. To start your search for the perfect customer service software, check out Velocify which is the current leader in this category as well as other highly rated applications.

Most Popular Customer Service Software

Velocify reviews
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Velocify

Our Score 9.0

User Satisfaction 93%

A market-leading provider of cloud sales software for high-velocity sales environments. Read Reviews

Sailthru reviews
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Sailthru

Our Score 9.0

User Satisfaction 87%

Sailthru is a customer retention system that offers personalized individual customer experiences for better engagement. Read Reviews

SugarCRM reviews
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SugarCRM

Our Score 8.9

User Satisfaction 100%

SugarCRM enables businesses to develop and maintain high-quality customer relationships and use innovative features to monitor performance. Read Reviews

How To Choose The Best Customer Service Software

Customer service is an important aspect of business and a good quality software can help to streamline your processes and boost customer satisfaction. It can help you serve your online customers more efficiently and capture useful information you can use for improvement. Since there are numerous software choices available in the market, selecting the right one can be difficult task. To start, be clear about your goals and unique needs. Consider the following list of factors and features as you look for the best Customer Service software for small business and enterprises.

Get to know each product with free trial

Start by signing up for the free trials of leading customer service software applications to check out their features free of cost. We suggest you register for the free trials of the apps that have received the highest SmartScore and Customer Satisfaction Rating in our CRM software category, and to look for the best Customer Service software for your company. These products are: FreshsdeskVelocifyXSellco FusionUservoiceBookSteamOnContactPreactGainsightSalesboom CRM, and iTouchVision Contact Centre.

Targeted Businesses

  • Enterprise companies that have plenty of users, have complex requirements, and use an integrated software solution across all business units.
  • High-volume call center buyers who operate one or more big call centers.
  • Small business CRM buyers who wish add to add basic interaction tracking and trouble ticketing capabilities to boost customer relationships with strong support.
  • Field service buyers who work for large companies that offer service at the customer location and make use of mobile apps to work on the go.

What are Examples of Customer Service Software?

  • Freshshdesk: Freshdesk is an award-winning cloud-hosted help desk solution with really useful features and exceptional customer service.
  • Velocify: Velocify automates your customer relationship management, lead management, sales management, and sales enablement in one user-friendly system.
  • XSellco Fusion: XSellco Fusion is an all-in-one reputation management app designed for Amazon and eBay merchants.
  • Uservoice: Uservoice is a SaaS software that enables users to collect information, analyze trends, and study market movements to get to know their customers better.
  • BookSteam: BookSteam is a cloud-based, powerful yet flexible online appointment scheduling software.

Types of Customer Service Software

  • Live chat – Helps you provide customer service to your website visitors in real time.  
  • Phone systems – These solutions are used in call centers and include features such as IVR, call transfer, call recording, and performance reports.
  • Ticketing system – This means an email-based solution using which agents can prioritize and answer queries.
  • Knowledge base – This is a self-help resource that customers can use to resolve queries on their own.
  • Community forums – Users can utilize these forums to ask questions, give tips, and reply to other customers’ queries.
  • Mobile in-app support – Take your helpdesk wherever you go by using mobile apps to provide customer support.

Key Features of Customer Service Software

  • Live chat: Allows agents to chat in real time with website visitors and automatically capture the content of the conversations in the ticketing system.
  • Customer self service: Provides a customer portal through which customers can find answers to common issues. The content of the self-help portal can include a knowledge base, how-to pages, searchable FAQs, and documentation.
  • Knowledge base: Contains a database of descriptions of common issues. This resource can be accessed by external customers or reserved for the internal use of support agents.
  • Multi-channel management: This feature enables management of customer interactions received through multiple channels such as phone, live chat, Web, mobile app, Twitter, Facebook and others. The software stores all interactions and they can be routed to the right agents for resolution.
  • Analytics and reporting: Managers can create custom reports that offer insight on time to resolution, team performance, customer satisfaction and other vital indicators.
  • Strategy and Goals: Define your company’s goals for customer service improvement. Which processes do you wish to address with the software? Do you have any industry-specific issues that need to be accommodated? Are you planning to provide customer support through multiple channels such as phone, live chat, email, and mobile devices? If yes, you need a robust customer service application that accommodates all these needs. If no, you can use a simple single channel service system.
  • Ease of Use: Your agents should find the software easy to use. It should be simple and effective to help them perform their work efficiently. You can use the software to streamline and simplify your workflow so that your agents are able to avoid mistakes. The learning curve should not be steep, so that it is easy to train your agents and implement the software with minimal disruption to your business services.
  • Scalability: The software should be scalable to meet the demands of your company’s future growth. Opt for a cloud-based solution that makes it easy for you to add or remove users as required. Make sure the vendor offers flexible pricing packages so that you can switch between plans as the needs arise.
  • Flexibility: A flexible, cloud-based solution can help your employees access the system from anywhere. They would be able to work from home, use their mobile device to access data, and continue to be productive even in the field. The vendor should offer flexible pricing options that can be changed easily depending on desired features, number of users, and company size.
  • Cost: The best solutions are sure to cost a little more. But don’t be stingy as they offer high-quality features and benefits. Contact the vendor and clarify important details such as technical support, resources, training, implementation, and the capability to scale up or down as per needs.
  • Technical Support and Training: Find out if the vendor charges for technical support and training. An initial training program can help your agents learn to use the software quickly and effectively. The vendor should provide 24/7 technical support through multiple channels to help resolve any issues you may have with the software. Select a vendor that has a good reputation for providing reliable technical and customer support.

Benefits of Customer Service Software

  • Integrations with Existing Systems: The customer service software should be able to integrate smoothly with the other business systems you use such as e-commerce, helpdesk, and financial management solutions. This can help to boost the efficacy of all the tools and improve your employees’ efficiency and productivity. Be clear beforehand about which integrations are important and select a software that accommodates all these priority integrations.
  • Customization: You should be able to customize the software with your company’s colors and logo to boost brand awareness and image. The system should enable you to create custom fields so that you can collect more information beyond the basic data.
  • Measurement: The customer service software can provide you insightful reports that offer useful data on key performance metrics such as time taken for each action, tickets resolved by each agent, ticket flow, etc. This will help you to monitor the performance of your support agents and identify areas for improvement.
  • Prioritization: The software can help you to prioritize important customers as well as issues. Your agents are sure to be inundated with customer queries and problems, and they need help in sorting out which issues to prioritize and handle first. For instance, customers who are on the highest tier need priority support and the software should flag their tickets so that agents resolve their queries first.
  • Splitting Tickets: This is an important aspect of customer service software. A customer may submit a single ticket that has three different queries that need to be resolved by three different units. Your support agent can split this ticket into three individual ones so that each unit can resolve their respective query.

Latest Trends

  • Mobility First: Stats reveal that using a smartphone to access the internet is becoming more popular than using a desktop or laptop for Web access. Therefore, market-leading companies are adopting a “mobile-first” strategy that goes beyond just making their website mobile friendly. These firms are making all their support channels mobile accessible.
  • Omni-Channel Support: Today, you can’t get away by just offering phone and email channels for technical support and customer service. Customers are increasingly using digital channels to purchase goods and they prefer using the same channels for sales support and customer service. Therefore, the need of the hour is to create strategies to maximize the accessibility and availability of customer service channels.

Potential Issues

  • How to Retain Customers: It is expensive and time-consuming to find prospects and convert them into paying customers. So, it makes sense to motivate your existing customers to provide repeat business. You can do this by offering excellent support that will make your customers happy. They will keep using your services and products and also recommend them to other people. This can boost your sales and revenue.
  • How to Reduce Support Tickets: A large number of queries and support requests can tax your agents. To reduce support tickets, you can offer self-help options such as a knowledge base and community forums that your customers can use to find out more information about recurring and simple issues. Some software programs can analyze forum questions and help desk tickets for certain keywords and use that information to suggest solutions to help customers. It’s a win-win situation as your customers don’t need to wait to get support, while your agents will have more time to focus on important tickets.

Bottom line

There is no doubt that your customer support agents need the help of a high-quality and reliable software to efficiently resolve queries and boost customer satisfaction. Select a solution that offers all the above mentioned features to boost the efficiency and productivity of your agents. Do not mind the cost of investing in a full-featured, robust solution that is packed with many useful features as you are sure to get good value for the investment in terms of enhanced reputation for customer service.

List of Customer Service Software Companies

Product name:
Category:
Smart
Score:
Price:
User
Satisf.
Support:
8.7
by quote
100%
Phone
9.0
by quote
87%
Phone
8.0
by quote
100%
Email
7.5
by quote
94%
Live support
8.8
by quote
82%
Tickets
8.1
by quote
100%
Phone
8.0
by quote
100%
Tickets
8.7
$10
100%
Email
7.6
$14
100%
Tickets
8.8
by quote
100%
Phone
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